Senior Executive Assistant

About This Role

The Senior Executive Assistant is a strategic partner to the CEO, managing complex priorities, driving high-impact initiatives, and coordinating Board of Directors activities. This role ensures operational excellence and strengthens communication across the executive leadership team to maximize the CEO's effectiveness.

Responsibilities

• Manage and optimize the CEO's complex calendar, prioritizing meetings and anticipating scheduling needs
• Coordinate, track, and support execution of cross-departmental strategic projects and initiatives
• Serve as the strategic intake and prioritization lead for the CEO, filtering information and requests
• Anticipate CEO and executive team needs and proactively remove obstacles to progress
• Facilitate communication and alignment across the executive leadership team
• Coordinate all Board of Directors meetings, including agenda development, materials preparation, and follow-up action tracking
• Ensure adherence to corporate governance practices, bylaws, and regulatory requirements
• Manage, maintain, and safeguard official board records, minutes, resolutions, and corporate documentation
• Draft, edit, and prepare internal and external communications, presentations, and reports
• Coordinate and manage CEO travel arrangements and expense reporting
• Plan, coordinate, and execute company events, offsites, and key leadership meetings
• Manage confidential information with discretion, sound judgment, and professionalism

Requirements

• Minimum of 5+ years of experience directly supporting C-suite or senior executives
• Demonstrated experience coordinating Board of Directors meetings, including agenda preparation, materials, minute-taking, and follow-up tracking
• Experience maintaining corporate governance records, bylaws, or other formal governance documentation
• Proven ability to manage confidential or sensitive executive-level information
• Experience preparing executive-level presentations, reports, or formal communications
• Experience coordinating travel and managing executive expense reporting
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams)

Qualifications

• Bachelor's degree preferred (Business, Communications, Organizational Development, or related field), or equivalent professional experience
• Minimum of 5+ years of experience directly supporting C-suite or senior executives

Nice to Have

• Experience with board management software (e.g., Diligent, BoardEffect) or project management tools (e.g., Asana)

Skills

* Required skills