Fixed Asset Accountant

About This Role

Maintain and reconcile the fixed asset register for a large national fleet of over 1,000 vehicles, focusing on accuracy and controls within a complex financial operations environment. This role supports month-end close activities and external audit inquiries by preparing audit-ready schedules.

Responsibilities

• Maintain and reconcile the fixed asset register for 1,000+ vehicles, including VINs, cost basis, depreciation, insurance, and medallions
• Own the monthly depreciation process and ensure journal entries accurately tie to NetSuite/Microsoft Dynamics 365 Business Central and the general ledger
• Track detailed vehicle cost basis, including purchase price, upfit/pack-up costs, rebates, incentives, and eligibility attributes
• Reconcile fixed asset data across NetSuite/Dynamics, Beckman's, Snowflake, Geneva, Excel, and other operational systems
• Support bulk vehicle purchases (20-40 vehicles at a time), including onboarding, capitalization, and cost allocation
• Track and amortize prepaid insurance and other vehicle-related prepaid assets
• Maintain fixed asset accounting policies, including capitalization thresholds, useful lives, and depreciation methodologies
• Prepare audit-ready fixed asset schedules and respond to external auditor inquiries
• Support month-end close activities, including accruals, reconciliations, and fleet-related balance sheet schedules
• Partner with Fleet Operations on vehicle lifecycle events, including purchases, upfits, repairs, and retirements
• Identify and implement automation opportunities and workflow improvements
• Apply SOX-aligned documentation, reconciliation, and evidence standards to support internal control reliability

Requirements

• Bachelor's degree in Accounting or Finance
• Accounting experience in fixed asset or asset-heavy environments
• Experience with NetSuite and/or Microsoft Dynamics 365 Business Central
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and large data set management
• Experience supporting month-end close, account reconciliations, and audits
• Knowledge of U.S. GAAP fixed asset accounting standards
• Strong attention to detail with a documentation- and accuracy-focused mindset
• Demonstrated SOX, process, and controls discipline, including evidence capture and documentation standards
• Experience using AI tools (including agentic AI systems) to support reconciliations, anomaly detection, documentation, audit preparation, or workflow automation

Qualifications

• Bachelor's degree in Accounting or Finance
• Accounting experience in fixed asset or asset-heavy environments

Nice to Have

• CPA or CPA-track
• Experience in transportation, fleet management, leasing, manufacturing, or other asset-heavy industries
• Familiarity with Geneva (SS&C), particularly for investment accounting reconciliation or multi-entity reporting
• Experience with bulk asset or inventory onboarding processes

Skills

* Required skills

Benefits