Administrative Coordinator

About This Role

The Administrative Coordinator assists the Executive Director, staff, and volunteers with administrative, program, and fundraising functions at the Michigan Ovarian Cancer Alliance. This role is crucial for supporting the organization's mission to promote early detection and improved treatment outcomes for ovarian cancer.

Responsibilities

• Maintain donor and constituent databases for the organization
• Utilize systems to create financial and organizational reports
• Communicate with and provide support to donors and community members
• Answer office phone and respond to emails and other communications
• Create and edit documents and materials for organizational activities and events
• Organize and maintain electronic and paper files
• Maintain financial records including deposits and expense documentation
• Handle purchasing and maintenance of office materials, equipment and supplies
• Assist with administrative support for all fundraising events
• Provide assistance to Executive Director and board for fundraising and donor stewardship activities
• Send donor communications and documentation
• Provide assistance to maintain supplies for program activities
• Assist with program documentation and provide support to staff and volunteers
• Coordinate program material preparation and mailing

Requirements

• Associate degree
• 2+ years of administrative and/or development experience
• Highly skilled in Word, Excel, PowerPoint and Google Suite
• Working knowledge of donor database software
• Experience using QuickBooks for basic bookkeeping
• Proven attention to detail and highly organized
• Excellent written, oral and interpersonal communication skills
• Excellent project and time management skills
• Self-motivated with the ability to work successfully with others
• Proven ability to solve problems
• Excellent dependability and flexibility in work hours

Qualifications

• Associate degree and a minimum of 2 years of administrative and/or development experience, preferably with a nonprofit. Bachelor’s degree preferred.
• 2+ years of administrative and/or development experience, preferably with a nonprofit

Nice to Have

• Bachelor’s degree
• Experience with a nonprofit organization

Skills

* Required skills