Administrative Coordinator

About This Role

The Administrative Coordinator (aHEO) for Social Work provides essential operational, logistical, and communication support to the Chair's Office, ensuring departmental effectiveness and a positive working environment. This role supports faculty, staff, and students through coordination of academic processes, event planning, and administrative operations.

Responsibilities

• Serve as the department’s administrative coordinator, ensuring smooth day-to-day operations and providing consistent administrative support to faculty and staff
• Serve as the department’s administrative support to the Bronx Telehealth Counseling Center
• Provide CUNYfirst permissions to students enrolling in nursing courses
• Organize and maintain departmental documents such as faculty CVs, licenses, and compliance-related materials
• Communicate with campus facilities, public safety, and building and grounds to address maintenance, security, and space-related needs
• Organize preparatory materials for internal and external meetings, including agendas, summaries, and follow-up documentation
• Send timely reminders to faculty regarding institutional requirements and deadlines
• Develop and maintain a comprehensive annual calendar of departmental events, meetings, and key academic deadlines
• Organize the Department of Social Work’s annual recognition ceremonies and Graduation Celebration
• Plan and support social and community engagement events for the department

Requirements

• Bachelor’s Degree from an accredited institution in a relevant field
• Ability to maintain confidentiality
• Ability to work independently under limited supervision
• Excellent interpersonal and communication skills
• Ability to work effectively in a team environment
• Excellent computer skills, including Outlook email, Microsoft Office (Word, Excel, PowerPoint), Zoom
• Strong written and verbal communication skills
• Ability to negotiate and problem-solve
• Capacity to maintain composed demeanor under stressful situations
• Independent judgment skills to multi-task, organize work, and set priorities

Qualifications

• Bachelor’s Degree from an accredited institution in a relevant field

Nice to Have

• Knowledge of Mac OS

Skills

* Required skills

Benefits