Administrative Coordinator

About This Role

This Administrative Coordinator role supports a growing team by handling reception, administrative tasks, HR support, procurement, and database management, contributing to the efficient operation of a technical lab environment.

Responsibilities

• Assist with Reception/Receiving/Shipping desk, including directing incoming calls and managing visitor arrival/departure
• Perform administrative and human resources support: scheduling, document management, scanning, mail handling, and office supply management
• Utilize in-house database and other systems for maximum efficiency
• Assist with pricing, invoicing, and billing; support collections follow-up
• Manage procurement and purchasing of lab and office supplies; maintain vendor relationships and track deliveries
• Maintain records, filling, spreadsheets, and internal databases to support lab operations and reporting
• Coordinate with lab staff and cross-functional teams to facilitate smooth workflow
• Organize domestic and international couriers and arrange correspondence for overseas deliveries
• Uphold a professional and organized office environment in a technical lab setting

Requirements

• 2+ years of experience in administrative or office support roles, ideally in technical, laboratory, or industrial environments
• Exposure to basic finance and Human Resources tasks such as invoicing, billing, collections, or procurement
• Strong organizational, accuracy, and follow-through skills
• Professional communication and interpersonal abilities; comfortable interacting with visitors, staff, and clients
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to learn internal systems
• Reliable on-site attendance in a laboratory or technical office environment

Qualifications

• 2+ years of experience in administrative or office support roles

Skills

* Required skills