Administrative Events Specialist

About This Role

This role supports the planning and promotion of arts-related programs and events at the Office of the Arts, engaging students and the campus community. The specialist will coordinate event logistics, manage communication efforts, and connect students with arts opportunities.

Responsibilities

• Arrange arts-related events, including seminars, guest lectures, workshops, and student activities
• Secure and coordinate event logistics such as reserving rooms, organizing equipment, and managing event materials
• Supervise setup and breakdown of events, including equipment and catering needs
• Supervise volunteers or student workers during events
• Keep records of event expenses and assist in preparing basic reports on event outcomes
• Communicate with campus departments and partners to support event planning and execution
• Produce and contribute to the development of promotional materials for arts programs and events
• Update and maintain the Office of the Arts website, social media pages, and newsletter
• Assist in creating and sharing digital content such as flyers, posters, and posts
• Manage ticketing and outreach for student outings and arts events to encourage participation

Requirements

• Good organizational skills and attention to detail
• Basic knowledge of social media and digital communication tools
• Strong team player with good communication skills
• Ability to handle multiple tasks and work well with others

Qualifications

• Bachelor’s degree in Arts Administration, Communications, or a related field preferred
• Four years of related experience; previous experience in college event support, communications, or arts programming helpful

Nice to Have

• Previous experience in college event support, communications, or arts programming

Skills

* Required skills

Benefits