Administrative Coordinator

About This Role

This entry-level Administrative Coordinator will provide essential office support, maintain a professional environment, and ensure smooth operations for a growing client in Woburn, MA. The role involves managing administrative tasks, supporting events, and assisting the HR team.

Responsibilities

• Perform administrative duties including filing, printing, copying, scanning, shredding, processing expense reports, and managing kitchen and office supplies
• Arrange travel for non-management team members
• Serve as the primary point of contact for guests, vendors, and callers
• Maintain daily stocking of the kitchen
• Manage and stock the office supply room, ordering supplies as needed
• Pick up and distribute daily mail to employees
• Manage conference room calendars; set up conference calls and GoToMeeting sessions
• Coordinate outside guest seminars and meetings, including room setup
• Assist with planning and setup of weekly company socials and company events
• Support the HR team with coordinating candidate visits, booking candidate travel, and arranging lunches

Requirements

• Excellent communication skills
• Impeccable customer service skills
• Team player with ability to manage multiple projects and priorities
• Proactive approach to office support
• Commitment to follow-through on assignments and tasks
• Knowledgeable about administrative procedures
• Highly organized and energetic
• Detail oriented and comfortable in a fast-paced office environment
• Exceptional written and verbal communication skills
• Proficient in Microsoft Office

Qualifications

• Bachelor's Degree or relevant experience working in an administrative support role, outward facing
• Entry-level or relevant experience in an administrative support role

Skills

* Required skills