Accounts Payable Specialist

About This Role

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions for BoldAge PACE and its affiliates. This role ensures proper coding, approval, and payment of vendor invoices while maintaining compliance with internal controls and supporting accurate financial records. Additionally, this position provides structured support to the Finance team during month-end close processes.

Responsibilities

• Enter and upload vendor invoices and claims batches with proper documentation, ensuring accurate coding, approval routing, and compliance with AP policies, meeting weekly deadlines for check processing
• Comply with organizational methodology for naming conventions for invoice numbers and/or descriptions
• Maintain vendor files, W-9s, and payment records in accordance with audit compliance and IRS standards
• Respond timely to vendor inquiries professionally and resolve discrepancies
• Maintain organized records of invoices, listing of managers that approve invoices by site, payment due dates, and vendor communications to ensure efficient operations
• Assist with AP accruals, ensuring expenses are recorded in the proper accounting period
• Substantiate AP-related transactions by auditing invoices and supporting documentation
• Set up new utility vendors with ACH autopay and record them on the master utilities list
• Assist in the collection of ACH information for vendors and proper verification of such information before it is entered into the accounting system
• Assist with monthly, quarterly, and annual close activities as directed, as well as providing supporting documentation for the annual audit
• Prepare basic analysis to support financial reporting (e.g., invoice trends, vendor spend analysis)

Requirements

• Degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of accounts payable experience
• Complete knowledge of office procedures and computer literacy
• Reliable transportation, a valid driver's license, and minimum state required liability auto insurance

Qualifications

• A degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of accounts payable experience required. Experience with month-end close support or general accounting tasks preferred.

Nice to Have

• Experience with month-end close support or general accounting tasks

Benefits