Accounts Payable Specialist

About This Role

Process accounts payable transactions accurately and timely, ensuring proper coding, approval, and payment of vendor invoices, while maintaining compliance and supporting financial records. This role also supports the Finance team during month-end close.

Responsibilities

• Enter and upload vendor invoices and claims batches with proper documentation, accurate coding, and approval routing
• Comply with organizational methodology for naming conventions for invoice numbers and/or descriptions
• Maintain vendor files, W-9s, and payment records in accordance with audit compliance and IRS standards
• Respond timely to vendor inquiries professionally and resolve discrepancies
• Maintain organized records of invoices, listing of managers that approve invoices by site, payment due dates, and vendor communications
• Assist with AP accruals, ensuring expenses are recorded in the proper accounting period
• Substantiate AP-related transactions by auditing invoices and supporting documentation
• Set-up of new utility vendors with ACH autopay and recording on master utilities list
• Assist in collection of ACH information for vendors and proper verification
• Assist with monthly, quarterly, and annual close activities as directed, and providing supporting documentation for the annual audit
• Prepare basic analysis to support financial reporting (e.g., invoice trends, vendor spend analysis)

Requirements

• Degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of accounts payable experience
• Complete knowledge of office procedures
• Computer literacy

Qualifications

• A degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of accounts payable experience

Nice to Have

• Experience with month-end close support or general accounting tasks

Benefits