Accounting Specialist

About This Role

This Accounting Specialist position supports the Finance Department by focusing on accounts payable, ensuring accurate processing, reconciliation, and adherence to internal controls to maintain financial integrity.

Responsibilities

• Assist with day-to-day functions of the Finance Department with a focus on accounts payable
• Promote confidentiality of financial and other data at all times
• Review all A/P and A/R General Ledger coding for correctness and reasonableness
• Resolve all coding discrepancies prior to processing A/P and A/R transactions
• Process Accounts Payable invoices and credit memos
• Process cash disbursements and EFT payments weekly
• Process weekly A/P vendor payments
• File weekly A/P and A/R documentation
• Maintain all documentation files relating to A/P and A/R functions
• Maintain A/P vendor files in alphabetical and chronological order
• Maintain vendor and customer accounts in accounting software
• Reconcile vendor account balances to vendor statements monthly
• Verify and correct vendor and customer balance and billing errors
• Work with customers and vendors to answer inquiries
• Prepare Accounts Receivable statements
• Prepare customer invoices
• Process Accounts Receivable Cash Receipts entry
• Process EFT and ACH deposits
• Process annual 1099’s
• Ensure Finance internal controls are adhered to
• Assist with providing documentation for annual audits
• Work with Finance Manager to ensure project coding
• Prepare reports and schedules

Requirements

• AA in Accounting or related field
• 2-4 years A/P and A/R work experience
• Competence in oral and written communication
• Organized, attentive to detail, positive, friendly and professional demeanor
• Flexible with changing priorities
• Able to communicate in a diplomatic and professional manner
• Intermediate level experience with Excel and other Microsoft Office Software
• 10-key by touch

Qualifications

• AA in Accounting or related field
• 2-4 years A/P and A/R work experience

Nice to Have

• 1-2 years’ non-profit, research, or healthcare experience

Skills

* Required skills