Property Administrator

About This Role

Perform administrative functions for the Property Management Team, ensuring high professionalism in property issues and timely tenant request resolution. Provide full administrative support, including scheduling, correspondence, and maintaining accurate records for property operations.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence
• Schedule and coordinate meetings/special events
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts, and approved invoices
• Prepare and code invoices for Property Manager's approval
• Ensure office is stocked with office supplies and other required items
• Ensure prompt and accurate completion of contract and certificates of insurance information
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices, expense reports, monthly meter readings, and check requests

Requirements

• High school diploma/GED equivalent
• Proficiency in Microsoft Office Suite
• Ability to give and take direction and to interface with decision makers in a professional manner
• Ability to maintain confidential information

Qualifications

• High school diploma/GED equivalent
• Customer service experience preferred

Nice to Have

• Bachelor Degree
• Customer service experience

Skills

* Required skills

Benefits