Project Coordinator

About This Role

This Project Coordinator role provides essential administrative and information management support to Project Managers within a mechanical contracting and energy services company. The position is critical for maintaining organized project documentation, facilitating communication, and ensuring smooth administrative operations.

Responsibilities

• Create, maintain, and enter information into spreadsheets and databases
• Use computers for various applications, such as database management or word processing
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
• Review, correct, and enter time sheets into database and payroll software
• Process and check new hire badging paperwork for field employees
• Process and distribute necessary reports internally and externally
• Maintain records of work reports, payroll, and other documentation with an organized filing system
• Serve as liaison between field office and main office, and between project team and field personnel
• Conserve time by drafting letters and documents, collecting and analyzing information, and initiating telecommunications
• Maintain confidentiality of company information
• Escalate critical and/or sensitive issues to the Project Manager with recommendations for resolution
• Operate a motor vehicle and/or golf cart to travel between work sites or perform other job-related functions

Requirements

• 3-5 years administrative support experience
• High school diploma or GED
• Proficiency in Microsoft Office applications (Outlook, Word, Excel)
• Excellent organization, communication, and interpersonal skills
• Ability to maintain confidentiality
• Ability to prioritize and organize work in a fast-paced, multi-task environment

Qualifications

• High school diploma or GED required. Bachelor’s Degree or currently pursuing preferred.
• 3-5 years working in an administrative job, supporting management

Nice to Have

• Bachelor's Degree or currently pursuing
• Working knowledge of the construction industry, operations management, and safety practices
• Working knowledge of federal, state, and city regulations and guidelines
• Business writing and reporting skills
• Scheduling and time management skills
• Strategic, analytical, and multi-tasking skills
• Working knowledge of project and financial software

Skills

* Required skills