Project Coordinator - Real Estate & Construction

About This Role

The Project Coordinator will provide administrative and project coordination support to the Director of Real Estate and Special Projects, assisting with organizing project activities, maintaining documentation, and tracking schedules and costs for real estate and construction initiatives.

Responsibilities

• Provide administrative and coordination support to the Director on multiple real estate and construction projects.
• Prepare, organize, and maintain project documentation, contracts, permits, architectural drawings, purchase orders, and records.
• Facilitate communication between the Director, internal departments, and external partners.
• Track project schedule, reports, budgets, invoices, and expense reimbursements.
• Assist in the bidding process, create RFPs, and prepare bid comparisons.
• Coordinate meetings and site visits and take meeting minutes.
• Assist with procurement documentation and purchase orders.
• Assist with project close-out documentation such as warranties, manuals, and lien waivers.
• Track payment applications, invoices, and change orders and coordinate with the accounting department.
• Track and maintain organized records for leases, rent rolls, renewals, contracts, insurance, and compliance documents.

Requirements

• 2-3 years of relevant work experience
• Bachelor's degree in a related field
• Strong administrative, organizational, problem solving and coordination skills
• Excellent verbal and written communication and effective interpersonal skills
• Excellent time management skills, detail oriented, quick learner, and adaptable
• Ability to work in a fast-paced demanding environment
• Ability to multi-task and manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite, especially Excel
• Proficiency in project tracking or document management systems

Qualifications

• Bachelor's degree in a related field
• 2-3 years of relevant work experience.

Skills

* Required skills