Project Coordinator II - Development Inspections

About This Role

This role involves advanced clerical and accounting work, supporting the Development Inspections Team by preparing forms, letters, and reports while maintaining files and managing webpages. It requires coordination with various staff and independent decision-making.

Responsibilities

• Assist and support the Development Inspections Team in preparing forms and letters for supervisor's signature
• Review reports in accordance with established procedures
• Set up and maintain files
• Assemble information for supervisor's use
• Receive and screen callers, referring them to appropriate personnel or departments
• Prepare intermediate reports as required
• Manage webpages and coordinate updates to the departmental website
• Prepare routine documents and compose letters and memoranda

Requirements

• Associate degree from an accredited college or university and two (2) years' of experience in planning OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' of experience
• Two (2) years' of experience in a governmental or regulatory agency office environment
• Valid Florida driver's license
• Knowledge of business English, basic accounting, and office procedures
• Ability to type, format and proof documents so they are ADA compliant
• Ability to compose letters and memoranda for senior management and BOCC
• Ability to research and maintain records, departmental contracts and P.O.s
• Ability to independently prepare agenda memos, new hire paperwork documentation, invoices, and reports
• Ability to make arithmetic calculations with speed and accuracy
• Strong knowledge of Microsoft Office Suite (Word, Access, Excel, and Powerpoint)
• Ability to work independently with minimal supervision
• Ability to make decisions in accordance with departmental regulations or policy
• Ability to enforce and work within tight time deadlines
• Ability to establish and maintain effective working relationships with employees and the public

Qualifications

• Associate degree from an accredited college or university OR graduation from high school or possession of an acceptable equivalency diploma
• 2 years of experience in planning with an Associate's degree OR 4 years of experience with a high school diploma; 2 years of experience in a governmental or regulatory agency office environment required for both

Skills

* Required skills