Project Coordinator

About This Role

As a Project Coordinator, you will be responsible for setting up and managing retrofit and automation jobs, working closely with Project Managers and Superintendents to ensure project efficiency and organization within a full-service HVAC and building automation contractor.

Responsibilities

• Set up all retrofit and automation jobs
• Work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in SharePoint
• Attend job, project review and manpower scheduling meetings, documenting minutes and assigned tasks in Planner
• Coordinate purchase of necessary supplies, equipment and services
• Issue and enter all PO’s and subcontracts required for retrofit projects
• Liaise with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts
• Review and approve vendor and subcontractor invoices monthly
• Enter all retrofit weekly timecards and manage payroll issues with the payroll department
• Process all required permits and pull in person from cities as needed
• Prepare and submit certificates of insurance
• Assist the Project Manager with billings for jobs in process and any required Pay Applications
• Assist the Project Manager with WIP Reports for the end of the month review
• Support all Project Managers with daily requirements

Requirements

• 3+ years’ experience in back-office support in the Construction field
• Strong background with Construction forms and permits
• Strong administrative skills
• Computer literate in Microsoft Products
• Excellent verbal and written communication skills
• Ability to coordinate and work well with others
• Ability to work independently or as member of a team
• Ability to adapt to ever changing priories

Qualifications

• Bachelor's degree in business administration or equivalent work experience
• A minimum of three (3) years’ experience in back-office support in the Construction field.

Skills

* Required skills

Benefits