Project Coordinator

About This Role

This Project Coordinator role supports a large pharma company by managing administrative tasks, organizing digital files, and assisting with cross-functional communication within a fast-paced office environment. The position requires strong proficiency in Microsoft Office Suite and excellent organizational skills to provide meaningful support to staff and leadership.

Responsibilities

• Maintain and organize the team SharePoint site and digital filing structure to ensure all content is accessible, up to date, and well organized
• Support project tracking by keeping files structured, monitoring assigned tasks, and ensuring timely follow-up
• Provide administrative and meeting support, including calendar management, scheduling, and coordinating team office hours
• Assist with creating and formatting presentations, documents, and reports for leadership and program management
• Ensure consistency across templates, branding, and document versions
• Execute follow-up on assigned action items to support progress and accountability
• Automate routine tasks using Outlook rules, templates, and other productivity tools when possible

Requirements

• 1+ years of professional experience
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and SharePoint
• Strong organizational skills, with the ability to manage files, track tasks, and maintain consistency across documents
• Effective written and verbal communication, with the ability to interact across teams and manage follow-up efficiently

Qualifications

• 1+ years of professional experience

Nice to Have

• Familiarity with file-sharing tools and Microsoft Teams
• Basic SharePoint experience
• Interest in or familiarity with basic AI productivity tools
• Basic creative abilities, such as simple video or graphic support

Skills

* Required skills