Personnel Employment Assistant I

About This Role

This temporary Personnel Employment Assistant role supports the Navy Recruiting Command by providing administrative services, managing correspondence, and assisting with applicant data and reporting. The position plays a key role in the efficient operation of recruiting efforts.

Responsibilities

• Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures
• Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures
• Answer and direct incoming telephone calls and visitors
• Schedule and plan meetings/appointments as required, including conference calls
• Liaise with staff members, applicants and the general public on a daily basis
• Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures
• Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed
• Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports
• Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed
• Organize, collect, analyze, and present statistical information related to the tracking of applicants, goal attainment, and marketing analysis for both officer and enlisted programs
• Prepare reports for Program Managers and higher level personnel, describing problems that are recurring or causing significant delays or costs, the corrective actions taken, and the need for additional time or resources needed to meet recruiting objectives
• Obtain workload data and track progress in meeting objectives and use of resources via web-based Navy applications and other commercially available web-based programs

Requirements

• US citizen and ability to obtain and maintain a DoD Secret clearance
• High School Diploma or GED
• 1+ years of working experience

Qualifications

• High School Diploma or GED
• 1+ years of working experience.

Nice to Have

• High proficiency in the entire Microsoft Office 2010 suite of software applications
• Experience editing and formatting documents in accordance with SECNAV awards instruction and Navy Correspondence Manual

Skills

* Required skills

Benefits