Office Manager

About This Role

Manage day-to-day office operations and provide executive administrative support for a prestige investment bank in New York. This role focuses on a thoughtful, people-first approach in a professional services environment.

Responsibilities

• Manage calendars and coordinate meetings for senior MDs using Microsoft Outlook
• Assist with travel logistics and expense reporting for senior MDs
• Oversee day-to-day office management and vendor relationships
• Greet and manage visitors, delivering a warm experience
• Coordinate mail, packages, supply inventory, food/snack orders, and vendor contracts
• Partner with building management on facilities matters
• Liaise with IT and AV partners on equipment, troubleshooting, and inventory management
• Help manage office relocation efforts
• Serve as on-site representative for onboarding and offboarding (workstations, IT setup, access badges, documentation)
• Partner with HR on new hire orientation, engagement initiatives, and compliance-related tasks
• Support office events designed to build team cohesion and culture

Requirements

• Minimum of 4 years experience in an EA or Office Manager role
• Proficient in Outlook, Word, and Excel
• Professional presence with excellent written and verbal communication skills
• Team-oriented approach; values partnership and collaboration
• Proactive self-starter with sound judgment and calm under pressure

Qualifications

• Minimum of 4 years experience in an Executive Assistant or Office Manager role

Nice to Have

• Experience within a financial services or other professional services environment

Skills

* Required skills