Moves & Events Coordinator

About This Role

This role coordinates and implements office relocations, logistics moves, events setup, and manages FF&E configurations. It involves working closely with clients, vendors, and the facilities team while providing excellent customer service.

Responsibilities

• Provide operational and procedural support for project execution
• Manage all relocations and computer set-ups for client new hires
• Receive requests for group/individual end user moves, support scheduling, execution and vendor management
• Support maintenance of a central database housing space configurations and furniture layouts
• Ensure vendors comply with building standards and policies, maintaining information in database system, furniture documentation, and move documents
• Issue work orders for approved projects to contractors, supervise furniture and related equipment moves, receive and verify invoice payments
• Produce regular reports and administer customer satisfaction surveys
• Coordinate project space / moves plans and information with vendors, and escort vendors onsite
• Provide support to Concierge program, including food and beverage program, assist with setup and breakdown for company events and holidays
• Support Facilities team by providing consistent coverage to mailroom during peak hours and other related tasks

Requirements

• Working knowledge of move processes and furniture systems
• Experience with database work order or CAFM system
• Excellent critical thinking and time management skills
• Ability to work independently and in groups
• Ability to develop excellent client relations, client management, and consultation skills
• Software proficiency in Microsoft Outlook, Word, PowerPoint, Excel

Qualifications

• One to two (1-2) years of experience in project or move coordination preferred.

Nice to Have

• One to two (1-2) years of experience in project or move coordination

Skills

* Required skills

Benefits