Executive Administrator to President/CEO

About This Role

Provide high-level, confidential, and strategic administrative support to the President/CEO of the YMCA of Collier County. This role is essential for executive operations, fundraising support, volunteer engagement, and overall organizational effectiveness. The Executive Administrator acts as a trusted partner and liaison to ensure smooth communication and operational flow.

Responsibilities

• Provide comprehensive administrative support to the President/CEO and Director of Development
• Serve as a connector between the President/CEO and direct reports, facilitating information flow and priorities
• Prepare agendas, briefing materials, presentations, and correspondence
• Track and support CEO priorities related to strategic plans, capital projects, fundraising, and community initiatives
• Attend committee and board meetings with the CEO and other directed meetings
• Handle confidential matters with discretion, professionalism, and sound judgment
• Represent the President/CEO internally and externally as appropriate
• Coordinate Board and committee meetings, including materials, minutes, and action items
• Provide administrative and logistical support for fundraising initiatives and volunteer/donor engagement
• Support recruitment, onboarding, and coordination of volunteers

Requirements

• 5–7 years of executive or senior-level administrative experience
• Experience supporting fundraising, volunteer coordination, or Board operations
• Exceptional organizational skills
• Exceptional communication skills
• Ability to manage confidential information with discretion

Qualifications

• Bachelor’s degree or equivalent experience
• 5–7 years of executive or senior-level administrative experience