Executive Administrator

About This Role

This role is for an Executive Administrator to build operational excellence and manage all aspects of real estate transactions for a top-producing team in South Florida. The position focuses on systematizing workflows and creating infrastructure to enable high-level client service.

Responsibilities

• Manage all aspects of 35-40 transactions/year from contract to close
• Document, refine, and automate workflows using Google Suite, Trello, Jotform, Asana
• Handle daily client communication, negotiation support, and problem-solving
• Coordinate with inspectors, contractors, lenders, and title companies
• Ensure zero-error contracts and documentation for quality control
• Organize and manage 30-40 simultaneous active transactions to meet deadlines

Requirements

• Exceptional attention to detail
• Calm under pressure
• Proactive communication
• Systems thinking
• Fast computer
• Fast internet
• Willingness to use personal phone for work applications
• 3+ years in operations, project management, or transaction coordination

Qualifications

• 3+ years in operations, project management, or transaction coordination

Skills

* Required skills

Benefits