Executive Administrative Assistant

About This Role

Perform diversified administrative and secretarial duties for multiple executives and/or senior vice presidents, using independent judgment and action to coordinate schedules, manage meetings, and provide comprehensive support for the Operations Improvement Department and Project Support Office.

Responsibilities

• Coordinate supervisors’ schedules, including making travel arrangements and preparing expense reports
• Set up and maintain meeting schedules for multiple executives and/or senior vice presidents
• Arrange catering, AV requests, handouts, agendas, and minutes for meetings
• Perform diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents
• Compile, analyze, and summarize data for report preparation
• Route inquiries/calls to appropriate executive(s) for follow through
• Respond to correspondence not requiring supervisors’ attention and initiate follow-up for communications
• Provide administrative support for the Operations Improvement Department and Project Support Office
• Type letters, memos, reports, and other correspondence from drafts or notes
• Compose correspondence not requiring supervisors’ attention
• Prepare presentations, handouts, notices, and invitations utilizing various software packages
• Screen and sort mail, determining appropriate routing, and respond to routine matters
• Screen phone calls, greet and direct visitors
• Respond to and resolve associate/patient complaints or direct them to appropriate parties
• Maintain confidential records and files, and create/set up filing systems

Requirements

• High School education or equivalent
• 7 years of secretarial experience
• 5+ years in an executive or senior level secretarial position
• Proficient with word processing, spreadsheet, and presentation software
• Ability to navigate and gather information via internet
• Excellent communication skills
• Excellent organizational skills

Qualifications

• High School education or equivalent
• 7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position

Nice to Have

• Typing 60+ wpm
• Shorthand/dictaphone
• Basic computer knowledge
• Ability to use supportive technology (e.g., Palm Pilots or other devices)

Skills

* Required skills

Benefits