AEC Marketing Specialist

About This Role

This Marketing Specialist will coordinate the pursuit process and prepare winning proposals, LOIs, qualifications, and presentations for the Transportation & Infrastructure team. The role involves supporting business development goals and producing marketing collateral within the Architecture, Engineering, and Construction (AEC) industry.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives
• Contribute to the implementation of marketing activities including conferences, events, sponsorships, design award submittals, brochures, etc.

Requirements

• 5+ years of experience as a proposal specialist/coordinator
• Associate or bachelor’s degree in business, marketing, or related area
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Ability to document and process information quickly and accurately with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Ability to work both independently and as part of a team
• Must have a vehicle for local travel

Qualifications

• Associate or bachelor’s degree with a focus in business, marketing, or related area
• 5+ years of related experience as a proposal specialist/coordinator

Nice to Have

• Prior AEC industry experience
• Deltek Vantagepoint (or similar database programs) experience

Skills

* Required skills

Benefits