Administrative Associate

About This Role

Manage the Water Hotline and Stanfordwater email, log inquiries, and monitor responses. Handle invoice processing, timecard checks, and provide administrative support for various weekly and monthly tasks.

Responsibilities

• Manage Water Hotline
• Monitor Stanfordwater@stanford.edu email
• Transfer messages as needed
• Log inquiries into smartsheet
• Monitor log to confirm inquiries have been responded to
• Monitor invoice email and add information to invoice tracker on smartsheet
• Reach out to Project Manager for actions if invoice requires requisition/no PO
• Monitor timecard reports and work with techs to ensure timely accurate timecard charges
• Provide Pcard purchase and verification support
• Assist with Tcard - travel arrangements

Nice to Have

• No degree required

Skills

* Required skills