Administrative Associate Manager

About This Role

This role serves as the Administrative Associate Manager for the College of Business Dean's Office, coordinating office activities, managing building facilities, and assisting with internal and external events.

Responsibilities

• Serve as the first point of contact for all visitors, faculty, staff, and external guests entering the Gallagher Business Building
• Perform routine clerical and administrative functions, providing administrative support to multiple staff members
• Support onboarding of new employees in coordination with the Director of Operations
• Handle Procard redistributions, travel reimbursements, and non-PO payments for COB staff
• Conduct building inspections, report issues, and request repairs or equipment needs through Facility Services
• Serve as the point of contact for renovations or improvements in the Gallagher Business Building, providing project management assistance
• Coordinate with COB Information Technology to ensure technology needs are met for courses, events, and room rentals
• Assist the Director of Operations with internal and external events management, including catering, vendors, contract negotiations, and booking accommodations
• Provide support for Career Development events
• Serve as a contact for internal and external entities requesting room usage for events

Requirements

• Proficiency in Microsoft Office applications
• Ability to quickly learn and adapt to new technologies
• Excellent written and verbal communication skills
• Professional customer service and conflict resolution skills
• Ability to communicate effectively with diverse stakeholders
• Strong organizational, multitasking, time-management, and critical-thinking abilities
• Proven capacity to work independently, use sound judgment, and take initiative
• Ability to consistently meet deadlines in fast-paced, dynamic environments
• Proven ability to maintain strict confidentiality, professionalism, and punctuality
• Flexibility to work evenings and weekends (infrequent) with advance notice
• Ability to collaborate effectively or work independently as project needs dictate

Qualifications

• High school diploma (or equivalency)
• Entry level

Nice to Have

• Bachelor's degree plus three (3) years of applicable experience
• Knowledge of university policies and procedures

Skills

* Required skills

Benefits