Administrative Assistant

About This Role

This role will provide administrative and academic support to the Dean's Office of Pharmacy & Health Sciences, coordinating personnel, financial, administrative, and office services. The successful candidate will help achieve operational goals by applying specialized administrative skills.

Responsibilities

• Assist the administrative and academic head in planning, developing, and administering operating budgets.
• Reconcile various general, restricted, and designated fund accounts and monitor revenue/expenditure status.
• Prepare statistical reports, analyses, and summaries on budget activities.
• Coordinate and participate in preparing and processing non-academic and academic personnel and payroll actions.
• Interpret and apply internal operating procedures, University policies, and contractual agreements for personnel matters.
• Identify and resolve processing problems to ensure timely handling of personnel matters.
• Coordinate the use of facilities, services, and equipment, including space leasing and maintenance requests.
• Participate in and coordinate the preparation of special projects and studies, collecting statistical data for reporting.
• Serve as an information source to faculty, staff, students, and the public, providing information and resolving routine problems.

Requirements

• Ability to communicate effectively with others
• Ability to work under pressure and meet established deadlines
• Some knowledge of accounting principles and bookkeeping procedures

Qualifications

• Graduation from an accredited college or university or an equivalent combination of education and/or experience.

Nice to Have

• Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices
• Some supervisory experience
• Ability to operate advanced office equipment, including software for desktop publishing, spreadsheet design, and graphics