Administrative Assistant

About This Role

This Administrative Assistant role supports the Regional VP within an employee-owned mechanical contractor specializing in complex construction projects. The position involves payroll processing, handling confidential information, and utilizing various software to ensure smooth office operations.

Responsibilities

• Process payroll for over 100 craft personnel from various jobsites by entering time and labor coding into an ERP system
• Handle company confidential information with discretion
• Maintain effective verbal and written communication with internal and external stakeholders
• Utilize MS Office Suite, Outlook, DocuSign, Adobe Business Pro, and BlueBeam software proficiently
• Operate accounting ERP software systems for daily tasks
• Manage web portals such as Procore, Building Connected, SmartBidnet, and Autodesk

Requirements

• Minimum 10 years experience in an office manager or administrative assistant role within construction or A&E company
• Payroll processing experience for 100+ craft personnel
• Proven experience in handling company confidential information
• Good to great verbal and written communication skills
• Intermediate to expert level proficiency in MS Office Suite, Outlook, DocuSign, Adobe Business Pro, BlueBeam software, and accounting ERP software systems

Qualifications

• Minimum 10 years experience in an office manager or administrative assistant role for a construction or A&E company

Nice to Have

• Bilingual Spanish and English
• Proven capabilities in web portals such as Procore, Building Connected, SmartBidnet, and Autodesk

Skills

* Required skills

Benefits