Administrative Assistant

About This Role

This role is for an experienced and highly-organized Administrative Assistant who will provide comprehensive support to Senior Leadership, ensuring smooth operations through calendar, meeting, and travel management, alongside various administrative and project-based tasks. The ideal candidate will act as a central support system, leveraging strong interpersonal and communication skills in a dynamic environment.

Responsibilities

• Coordinate internal and external meetings, including staff meetings, agency briefings, virtual meetings, and off-site events.
• Assist with food orders, meeting needs, agenda support, and note-taking for meetings.
• Proactively manage calendar requests and conflicts.
• Prepare for meetings and interviews by providing agendas, resumes, and appropriate materials in a timely manner.
• Handle all domestic and international travel arrangements (flight, hotel, car).
• Manage expenses by submitting timely expense reports and receipts.
• Provide onboarding support for new hires, including space, equipment requests, and meeting scheduling.
• Submit and manage all help desk support requests for Senior Directors as needed.
• Provide onboarding support for new vendors and agencies.
• Undertake project work to support team goals as needed.

Requirements

• 3+ years of administrative assistant experience
• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving
• Proactive and flexible work ethic
• Ability to multitask and juggle multiple calendars, teams, and requests
• Strong teamwork and interpersonal skills
• Superior communication skills
• High level of confidentiality, discernment, and judgment
• Proficiency with Word, Outlook, PowerPoint, Zoom, Concur, and BOX

Qualifications

• 3+ years of administrative assistant experience.

Skills

* Required skills

Benefits