Administrative Assistant

About This Role

Provide administrative and operational support to property managers, ensuring high-quality, confidential, and professional service within a commercial real estate environment.

Responsibilities

• Process invoices for portfolio properties
• Receive, prioritize, and distribute mail and telephone correspondence
• Create and maintain an accurate and efficient filing system for various documents
• Prepare business expense reports for approval
• Schedule and coordinate complex activities, meetings, and company retreats
• Type and design general correspondence, reports, presentations, and marketing materials
• Schedule and coordinate complex travel arrangements (airfare, hotel, ground transportation)
• Assist Property Manager(s) with tenant, property owner, and project developer relations
• Dispatch maintenance personnel as directed by Property Manager(s)
• Audit tenant lease files and insurance certificates for compliance
• Create and distribute various building correspondences and notifications
• Maintain the YARDI database with new tenant, lease, and billing information
• Assist with accounting tasks related to budgets, billing, and collections
• Prepare and distribute delinquency reports and other property-related reports

Requirements

• High school diploma or GED
• 5+ years' experience in commercial real estate as a property administrator or equivalent
• Advanced MS Outlook, Word, and Excel proficiency
• Detail-oriented with strong client-service, organizational, project management, and communication skills (written and oral)

Qualifications

• High school diploma or GED required, strong preference for bachelor’s degree in related field
• Minimum of five (5) years' experience in commercial real estate as a property administrator or equivalent position

Nice to Have

• Bachelor’s degree in related field
• YARDI experience
• Experience in reading and interpreting real estate leases/contracts

Skills

* Required skills