Administrative Assistant

About This Role

Support day-to-day operations by performing administrative tasks for managers, departments, and teams, focusing on maintaining customer-focused relationships and ensuring efficient document control. This role involves managing communications, coordinating meetings, and handling travel arrangements.

Responsibilities

• Support day-to-day operations by performing administrative tasks for manager, department, or team
• Develop and maintain customer-focused relationships with all stakeholders
• Answer telephone calls and take messages for manager, department, or team members
• Ensure appropriate document control and compliance through filing, composing, and editing documents and reports for district office
• Assist with planning meetings and events, including arranging for catering, booking locations, and distributing information
• Arrange travel, hotel, and car reservations and prepare travel itinerary
• Order office supplies for department as requested
• Support mail distribution and courier requests
• Greet visitors and answer their questions, directing them to meeting rooms, and connecting them with employees

Requirements

• High school diploma
• 1 year of experience in an administrative role or equivalent technical experience
• Excellent verbal, written and interpersonal communication skills
• Ability to multitask and adapt to change
• Ability to act with discretion when handling confidential information
• Ability to effectively handle difficult situations and remain calm under pressure
• Ability to develop and maintain effective stakeholder relationships
• Ability to create, edit, proofread, and format documents/presentations
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote

Qualifications

• High school diploma. Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience

Nice to Have

• Associates or bachelor's degree, diploma or certificate in office administration program

Skills

* Required skills

Benefits