Administrative Assistant

About This Role

Provide professional and courteous administrative support to internal and external customers, handling telephone, mail, documentation, and various administrative tasks.

Responsibilities

• Answer telephone, disseminate information, resolve questions, and route calls
• Receive, sort, and distribute mail
• Carry out administrative duties including filing, typing, copying, binding, and scanning (e.g., Apprentice hours, safety paperwork, time cards)
• Prepare and modify documents such as correspondence, reports, drafts, memos, and emails
• Maintain supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt
• Request, track, and scan insurance certificates for vendors and subcontractors
• Prepare panel schedules as directed by the Project Management Department
• Generate, track, and scan Master Subcontractor Agreements to ensure company policy compliance
• Resolve administrative problems by preparing reports, analyzing data, and identifying solutions
• Research, provide information and materials, and work on special projects as assigned
• Provide coverage for other Assistants when needed