Administrative Assistant

About This Role

This Administrative Assistant role supports the Program Administrator and School of Nursing, handling a variety of office support and administrative duties, including managing daily office activities, correspondence, scheduling, and assisting with project management. The position ensures efficient office operations and facilitates communication.

Responsibilities

• Coordinate and manage office activities and operations
• Maintain office supplies and equipment, ensuring adequate inventory
• Provide comprehensive administrative support to department staff and the Administrator
• Prepare formal reports, divisional and board reports, grant reports, and meeting minutes
• Process forms such as purchase orders, requisitions, and travel arrangements
• Schedule and coordinate meetings and appointments, including reserving rooms and arranging catering
• Serve as the primary point of contact for internal and external stakeholders
• Support the student conduct management process by scheduling meetings and maintaining records
• Assist with special projects, assignments, and college events
• Assist in monitoring and managing department budgets and expenditures, processing invoices and expense reports

Requirements

• High school diploma or equivalent
• Minimum of 2 years of experience in an administrative or office support role
• Exceptional organizational skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of accuracy and attention to detail
• Ability to handle sensitive information with discretion and maintain confidentiality

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in an administrative or office support role.

Nice to Have

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field
• Prior experience in a similar role within higher education
• Advanced skills in using Microsoft Office Suite
• Familiarity with project management software (e.g., Asana, Trello)

Skills

* Required skills