Program Coordinator, Vehicle-to-Everything Pooled Fund Study

About This Role

This role supports a multi-state transportation program by managing meetings, events, documentation, and stakeholder communication for Director Kim. The Program Coordinator ensures deliverables align with project budgets and harmonizes nationwide efforts.

Responsibilities

• Coordinate and manage all meeting agendas, attendance rosters, materials, and logistics for in-person and virtual meetings
• Serve as the primary liaison for partner agencies, coordinating communications, meetings, and timely information exchange
• Collaborate regularly with the Program Director and cross-agency teams to align priorities and ensure coordinated program execution
• Oversee meeting technology setup, registration, minute-taking, and post-meeting documentation within established timelines
• Plan and execute biannual demonstrations, workshops, and conferences with federal, state, and institutional partners
• Prepare monthly project status reports summarizing milestones, financial progress, and deliverables
• Maintain financial tracking tools, reconciliation logs, and monthly or quarterly budget reports
• Support pre and post-award processes in alignment with FHWA and Georgia Southern University procurement guidelines
• Track and reconcile subaward budgets, invoices, and financial documentation for assigned projects
• Manage event budgets, contracts, venue procurement, vendor coordination, and travel arrangements

Requirements

• Project management experience
• Budget management experience
• Federal program management experience
• Event coordination experience
• Proficiency with Microsoft Office, Google, and/or relevant applications

Qualifications

• Bachelor's Degree

Skills

* Required skills