Administrative Assistant

About This Role

Provide administrative support to management and direct service providers within the region or an assigned corporate department. Serve as a receptionist, manage office duties, and assist with data entry and record keeping.

Responsibilities

• Serve as Receptionist for the region, communicating with customers and employees to answer questions and address complaints
• Open, sort, and distribute incoming correspondence, including faxes and email
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Operate and maintain office machines, such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Compute, record, and proofread data and other information, such as records or reports
• Enter data and track and produce reports as assigned
• Assist Office Manager or Program Director in preparing agendas and making arrangements for new staff orientation and training, and other meetings
• Assist in operating the information management system (Carelogic) for client records, enter data as requested, and produce reports as requested
• Assist and participate in conducting client chart audits
• Assist in conducting client, agency, and aftercare surveys as assigned

Requirements

• High school diploma

Qualifications

• High school diploma. Associate's degree in business or a related field is preferred.
• At least one year of relevant work experience, internships, or volunteer roles within administrative or clerical settings preferred.

Nice to Have

• Associate's degree in business or a related field
• One year of relevant work experience, internships, or volunteer roles in administrative or clerical settings

Skills

* Required skills

Benefits