Administrative Assistant

About This Role

Provide high-level administrative support to escrow and title transaction operations, requiring strong organizational skills and discretion. Manage a wide range of administrative, coordination, and communication tasks within a fast-paced environment.

Responsibilities

• Perform administrative support duties with knowledge of organizational policies and practices, focusing on escrow and title transaction operations
• Research and obtain information for complex projects and special assignments
• Handle confidential and sensitive matters with discretion
• Prepare and compose professional correspondence, reports, communications, and presentations
• Assist with telephone calls and resolve inquiries
• Assist with responses to e-mail inquiries
• Schedule and coordinate document signing appointments with notaries and customers
• Assist with meeting scheduling and calendar requests, gathering information for managers
• Prepare and distribute meeting notes and action items, tracking task completion
• Provide general administrative assistance including filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, and greeting visitors
• Coordinate department meetings and events

Requirements

• 2-4 years administrative experience
• Experience with MS Office suite (word processing, spreadsheets, databases, graphics, desktop publishing applications)
• Strong organizational skills with ability to multi-task
• Professionalism and a positive service attitude
• Ability to handle sensitive information confidentially
• Excellent written and verbal communication skills
• Strong grammar skills
• Attention to detail
• Problem solving and analytical skills

Qualifications

• HS diploma; some college preferred
• 2-4 years administrative experience

Nice to Have

• Real Estate experience

Skills

* Required skills

Benefits