Administrative Assistant

About This Role

Support the Head of Mission and Headmaster in administrative tasks, development, admissions, and student life. This part-time role requires a highly organized and proactive individual to manage various office functions and database systems.

Responsibilities

• Represent the school professionally, answering phones and the door
• Advance tasks proactively based on the annual cycle of events and needs
• Schedule space reservations with the parish
• Manage office tasks including organizing paper files, making copies, and managing printers
• Record income and expenses and prepare checks for invoices
• Make purchases for administrators and staff and run errands
• Prepare, manage, and execute mailings for tax letters, annual report, and end-of-year appeals
• Send information to parishes and schools for admissions and publicity
• Complete paperwork on behalf of the Head of Mission and Headmaster
• Manage Salesforce platform for donor and admissions information, including data entry and reporting
• Track donor correspondence and write thank you notes
• Plan an annual event to thank benefactors and assist with the annual Gala
• Coordinate scheduling of preview days and family tours for admissions
• Set up and manage the TADS online portal for financial aid and tuition management annually
• Collect family information and complete online Choice Scholarship applications
• Manage the Safe Parish database and volunteer onboarding

Requirements

• Faithful practicing Catholic
• Ability to preserve confidentiality
• Excellent written and verbal communication skills
• Proficiency with Word, Excel, and Google documents
• Attention to detail and thoroughness
• Ability to determine priorities and meet deadlines

Skills

* Required skills