Administrative Assistant

About This Role

The Administrative Assistant provides confidential, professional administrative support to the executive director and delegated supervisor. This role involves managing correspondence, data entry, assisting with administrative projects, and maintaining filing systems.

Responsibilities

• Answer phones, screen calls, route calls, and take messages for residents and staff.
• Compose, type, copy, and disseminate special reports, documents, correspondence, and provide clerical assistance.
• Organize and maintain filing systems, including assembling medical charts and managing medical records.
• Send and receive fax transmissions.
• Assist with inventory control, purchasing, and ordering medical and office supplies.
• Perform errands for the organization.
• Conduct projects.

Requirements

• High School diploma or GED equivalent
• Excellent customer service and phone skills
• Ability to communicate effectively both verbal and written
• Proficient with Microsoft Office Suite
• Ability to meet deadlines despite distractions and interruptions
• Ability to follow all safety rules, regulations, policies and procedures of the facility including Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

Qualifications

• High School diploma or GED equivalent

Nice to Have

• Prior customer service experience
• Experience working with seniors
• Ability to prioritize and organize work effectively and efficiently
• Ability to work independently and be a self-starter
• Ability to maintain confidential treatment of information and communications

Skills

* Required skills

Benefits