Temporary Administrative and Event Coordinator

About This Role

Support the Facilities & Hospitality Department's Event Operations team by providing administrative assistance and coordinating student events, seminars, conferences, and other programs. This role involves handling correspondence, supporting event planning and implementation, and providing on-site event support.

Responsibilities

• Provide general administrative assistance for the department
• Handle phone calls, emails, and other correspondence relating to events
• Support the design, planning, implementation, and coordination of events
• Perform pre-event production tasks and provide event day support including registration
• Contribute to event logistics, hospitality support, and client/guest/faculty communications
• Learn, develop and implement event support practices such as printing name tags/badges and organizing event supplies

Requirements

• Demonstrated success supporting events or extreme willingness to learn
• Ability to work both independently and as part of a team
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive tasks
• Excellent interpersonal, communication, time management, and customer service skills
• Well-organized and detail-oriented
• Proficient computer skills and demonstrated experience with office software and email applications such as Google Workspace

Qualifications

• Associates or equivalent experience
• 1 year of equivalent experience or combination of education and relevant experience in supporting events

Skills

* Required skills