Sr. Administrative Assistant

About This Role

Provide high-level administrative support to the Vice President of In Silico Discovery at Johnson & Johnson Innovative Medicine, managing complex calendars, coordinating events, and handling travel arrangements. This role requires proactivity, discretion, and the ability to build strong business relationships.

Responsibilities

• Provide proactive and efficient calendar management for ISD Vice President
• Schedule and coordinate virtual and in-person meetings, including reserving rooms, arranging A/V, and handling catering
• Plan, organize, and coordinate meetings involving external speakers, consultants, and committee members
• Oversee venue selection, catering, A/V needs, and travel/lodging arrangements for participants
• Prepare detailed meeting agendas and materials
• Arrange domestic and international travel for ISD Vice President using the Corporate Travel Online system
• Prepare, review, and submit expense reports and reimbursement requests
• Organize candidate interview schedules and handle related travel arrangements
• Manage and coordinate new hire onboarding activities for VP’s direct reports
• Maintain and regularly update department organizational charts and contact lists

Requirements

• High school diploma
• 5+ years of administrative experience
• Experience providing support to multiple individuals at various organizational levels
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and excellent organizational skills
• Demonstrated ability to perform administrative and organizational tasks effectively
• Strong verbal and written communication skills
• Solid understanding of corporate organization and procedures
• Proven track record of maintaining confidentiality, attention to detail, and professionalism in a fast-paced, multicultural, and international environment

Qualifications

• High school diploma is required; an Associate's degree is preferred.
• At least 5 years of administrative experience is required.

Nice to Have

• Associate's degree
• Additional training or certifications related to administration
• Experience coordinating daily calendars for management
• Experience scheduling meetings and organizing offsite meetings
• Experience managing domestic and international travel
• Experience preparing PowerPoint presentations

Skills

* Required skills