Senior Medical Secretary

About This Role

This role provides comprehensive secretarial support for the department, including word-processing, medical transcription, and various administrative duties. The Senior Medical Secretary also handles patient scheduling, verification, and pre-registration to ensure smooth office operations.

Responsibilities

• Type letters, reports, forms, correspondence, diagnostic test results, patient histories and notes from machine dictation or rough draft where appropriate
• Assemble and maintain patient files according to procedure and update records for current patients
• Schedule, confirm, and coordinate patient appointments
• Prepare and print daily patient schedules and distribute to appropriate personnel
• Mail patient appointment reminders and call patients prior to appointments to confirm
• Pre-register all patients and verify authorization of patient testing orders and insurance coverage
• Complete patient appointment verification calls, including patient travel screen questionnaire and create patient files
• Order office supplies
• Participate in staff orientation and education

Requirements

• High School Diploma or equivalent
• 3 years experience in secretarial support
• Knowledge in medical terminology
• General knowledge of office practices, procedures, and equipment
• Skill in using a variety of office software applications (word processing, spreadsheets, presentation, databases)
• Ability to understand and follow oral and written instructions and communicate effectively
• Skill in proofing office correspondence for typographical errors, spelling, grammar, and punctuation
• Skill in performing basic arithmetic calculations
• Skill in accurate alphabetical and numeric filing

Qualifications

• High School Diploma or equivalent
• 3 years experience (Additional education beyond high school may be substituted for experience)

Skills

* Required skills