Receptionist

About This Role

This role involves being the first point of contact for clients and visitors in the New York office, ensuring a welcoming and professional environment while supporting general office operations and administrative tasks.

Responsibilities

• Greet and assist all visitors and office residents, providing exceptional client service at the front desk
• Answer, screen, and direct all incoming calls, take messages, and assist with inquiries
• Provide administrative assistance to the Office Administrator and support general office operations
• Assist visitors with requests, including light legal administrative support
• Coordinate and schedule conference rooms and order catering for meetings
• Work with couriers to receive and forward deliveries
• Maintain the appearance of the office and enhance the experience for visitors and staff
• Perform key tasks related to on-boarding and off-boarding of attorneys and staff
• Serve as a point of contact between legal and administrative personnel in multiple offices
• Serve as on-site backup for day-to-day matters in the absence of the Office Administrator

Requirements

• Prompt and reliable attendance
• Professional manner and demeanor
• Excellent communication skills in person and on the phone
• Positive, energetic attitude
• Ability to work in a multi-tasked environment
• Problem-solving mindset with ability to work under pressure
• Proficiency in Microsoft Outlook and Word
• Ability to maintain strict confidentiality

Qualifications

• College degree preferred
• Entry level

Skills

* Required skills

Benefits