Receptionist

About This Role

Serve as the initial point of contact for visitors and manage administrative tasks at a leading accounting firm's Houston office. This role involves handling reception duties, mail, meeting coordination, and various clerical and administrative support functions.

Responsibilities

• Act as first point of contact for visitors, greeting them politely
• Manage multi-line phone system and redirect calls
• Receive, distribute, and process daily mail and packages
• Aid in coordination of meetings and conference calls, including room reservations
• Assist with clerical duties including printing, scanning, filing and faxing documents
• Collaborate with personnel on administrative tasks, projects and initiatives
• Process FedEx and courier packages through online platforms
• Process USPS outgoing mail and manage postage account
• Order lunch for staff and events as needed
• Maintain cleanliness and order of the Café area, refrigerators, and coolers
• Order and restock office supplies and snacks
• Maintain the firm expense report
• Create weekly time reports for supervisors and partners
• Obtain and enter new client data

Requirements

• Ability to maintain a positive attitude
• Excellent communication skills

Qualifications

• High school diploma or relevant work experience