Purchasing Specialist

About This Role

The Purchasing Specialist supports the inventory purchasing plans for the apparel division of a major consumer goods company, ensuring accurate and timely flow of goods. This role maintains precise delivery and inventory data, communicates status updates, and supports operational efficiency to meet sales and customer service needs.

Responsibilities

• Monitor delivery timelines and distribution center receipts; update packing slips and purchase orders and communicate status to Sales and Customer Service teams
• Execute the upload and distribution of official purchase orders for apparel and accessories; set up and maintain Purchase Agreements with Product and Sourcing teams
• Manage mid-month back-order reporting, update shipment databases, match invoices to purchase orders, and forward accurate documentation to Accounting
• Coordinate with vendors and Logistics to track delivery schedules and ensure all changes are reflected accurately in the AGS system for Available-to-Promise (ATP)
• Support Distribution Center and Accounts Payable with invoicing issues; ensure purchase orders in M3 are accurate, including freight, dates, quantities, and cancellations
• Submit and track new item setup and change requests through the PLC Database to ensure timely and accurate item creation

Requirements

• Purchasing, inventory or purchase order experience
• Worked at a company that makes a product
• Proficiency in Excel
• High school diploma or equivalent
• 3+ years of administrative experience supporting finished goods purchasing
• Strong attention to detail, mathematical ability, and organizational skills
• Excellent verbal and written communication

Qualifications

• High school diploma or equivalent
• 3+ years of administrative experience supporting finished goods purchasing

Nice to Have

• Experience with SAP
• Manufacturing industry experience
• Consumer goods industry experience
• Experience with inventory planning tools (e.g., Demand Solutions)
• Knowledge of shipment receipt processes and analytical skills

Skills

* Required skills