Purchasing Manager

About This Role

This Purchasing Manager role oversees procurement, vendor management, and purchasing systems for a Federally Qualified Health Center (FQHC). The position ensures cost-effective, compliant, and timely acquisition of goods and services, playing a critical part in maintaining internal controls and supporting grant compliance.

Responsibilities

• Manage vendor lifecycle activities, including new vendor setup, account terminations, competitive bidding, and contract negotiations
• Establish and maintain strong vendor relationships to ensure quality, service levels, and cost-effectiveness
• Monitor vendor performance and resolve service, pricing, or contract compliance issues
• Manage and maintain vendor online platforms, including access controls and system upkeep
• Oversee contract management processes, including review of terms and conditions, monitoring, tracking, renewals, and amendments
• Ensure contracts align with organizational policies, grant requirements, and regulatory standards
• Serve as the primary liaison for Group Purchasing Organization (GPO) relationships and initiatives
• Manage purchasing system and supplies ordering operations, including inventory management and maintenance, purchase order approvals, user access management, and staff training
• Review and reconcile packing slips
• Review and approve Sage Purchasing transactions in accordance with delegated authority and internal control policies

Requirements

• Proficiency in procurement best practices, vendor management, and contract negotiation
• Experience with purchasing systems (e.g., Sage, ENVI, or similar ERP/procurement platforms)
• Strong analytical, problem-solving, and communication skills
• Experience with procurement software and related tools
• Familiarity with regulations and compliance standards in procurement

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, Supply Chain or 3-5 years of related purchasing experience in accounting or finance
• 3-5 years of related purchasing experience in accounting or finance preferred; prior experience as a Purchasing Manager or in a similar procurement role, preferably within the healthcare sector or a large-scale organization

Nice to Have

• Prior experience as a Purchasing Manager or in a similar procurement role, preferably within the healthcare sector or a large-scale organization
• Knowledge of FQHC accounting principles
• Familiarity with non-profit accounting standards and regulations

Skills

* Required skills

Benefits