Project Administrator

About This Role

This Project Administrator role supports the operational and administrative functions of a large-scale construction project, reporting to the Project Manager. It involves coordinating between field teams, subcontractors, and the corporate office to ensure smooth project operations. The role requires meticulous organization and communication across all project phases.

Responsibilities

• Coordinate with HR and field teams to onboard new employees and subcontractors
• Facilitate site access, badging, and orientation logistics
• Ensure all personnel meet compliance and safety requirements prior to mobilization
• Liaise with safety and training coordinators to schedule required inductions and certifications
• Track training records and maintaining up-to-date compliance documentation
• Manage daily email correspondence and respond to site-related inquiries
• Take and distribute meeting minutes for site coordination and subcontractor meetings
• Maintain calendars, schedule meetings, and book site conference rooms
• Perform data entry including timekeeping, labor tracking, and daily logs
• Prepare reports and maintain accurate records for project documentation

Requirements

• High School Diploma or equivalent
• Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position
• Proficient computer skills in Microsoft Office including Excel and Word
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Team Player
• Highly developed written and verbal communication skills
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills

Qualifications

• High School Diploma or equivalent
• Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position

Nice to Have

• A certificate or Diploma in Business Administration
• Experience creating and maintaining organizational charts

Skills

* Required skills