Project Administrator

About This Role

This role supports the operational and administrative functions of a large-scale construction project, serving as a key liaison between field teams, subcontractors, and the corporate office to ensure smooth coordination, compliance, and communication.

Responsibilities

• Coordinate with HR and field teams to onboard new employees and subcontractors
• Facilitate site access, badging, and orientation logistics
• Ensure all personnel meet compliance and safety requirements prior to mobilization
• Liaise with safety and training coordinators to schedule required inductions and certifications
• Track training records and maintaining up-to-date compliance documentation
• Manage daily email correspondence and respond to site-related inquiries
• Take and distribute meeting minutes for site coordination and subcontractor meetings
• Maintain calendars, schedule meetings, and book site conference rooms
• Perform data entry including timekeeping, labor tracking, and daily logs
• Prepare reports and maintain accurate records for project documentation

Requirements

• High School Diploma or equivalent
• Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position
• Proficient computer skills in Microsoft Office including Excel and Word
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Team Player
• Highly developed written and verbal communication skills
• Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
• Excellent organizational skills and attention to detail
• Builds strong relationships to drive the business forward
• Strong interpersonal and communication skills to enable effective communications with all stakeholders
• The ability to work constructively in a team environment

Qualifications

• High School Diploma or equivalent
• Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position

Nice to Have

• A certificate or Diploma in Business Administration
• Experience creating and maintaining organizational charts

Skills

* Required skills