Office Administrator / Facilities Coordinator

About This Role

The Office Administrator / Facilities Coordinator provides administrative and operational support to leadership and manages daily facility operations. This role involves supporting internal and external events with professionalism and ensuring a high-quality employee experience across multiple locations.

Responsibilities

• Maintain the day-to-day coordination of the office
• Directly manage and oversee facilities personnel, vendors, and contractors
• Manage vendor relationships and act as point of contact for equipment repairs
• Plan and manage special projects and events including catering, rentals, vendor quotes, budgets, and logistics
• Prepare meetings by printing/binding briefings and setting up conference rooms
• Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects
• Manage incoming/outgoing standard office mail and packages, and coordinate FedEx shipments
• Allocate and reconcile P-card purchases in a timely manner
• Prepare workspaces and welcome materials for new hires
• Monitor and oversee the ordering of office supplies, coffee, and snacks

Requirements

• Proven experience in office administration or executive support
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to manage confidential information with discretion
• Minimum High School Diploma and minimum five years administrative or customer service experience

Qualifications

• High School Diploma
• 5+ years administrative or customer service experience required

Nice to Have

• Experience with onboarding processes and employee engagement is preferred

Skills

* Required skills