Interim Educational Services Assistant

About This Role

Perform highly responsible administrative and secretarial work, applying broad knowledge of District rules and policies to support the Vice Chancellor, Educational Services, and administrators. Manage confidential matters, budgets, and coordinate various district activities.

Responsibilities

• Perform highly responsible and complex administrative and secretarial work, exercising independent judgment in assisting the Chancellor, Vice Chancellor, Educational Services, and administrators.
• Coordinate and participate in meetings, including taking summaries, disseminating agendas, and implementing procedural changes for action items.
• Assist in budget preparation for Educational Services and its operational departments, preparing cost estimates and monitoring purchases.
• Assist the Vice Chancellor, Educational Services, in composing new and revised Board policies and procedures.
• Process and monitor items for Board of Trustees approval.
• Maintain calendar of department activities, meetings, and events and coordinate with other departments and external agencies.
• Coordinate with the College for the preparation and submittal of applications for funds and annual evaluation reports.
• Research, compile, analyze, and summarize data for special projects, programs, and comprehensive reports.
• Organize and maintain complex and confidential filing systems and operate office equipment including computers.
• Screen office and telephone callers, respond to inquiries, and manage mail.
• Independently compose correspondence related to assigned areas; maintain manuals, codes, handbooks, and directories.
• Communicate with members of the Chancellor's Cabinet and their assistants to promote communication within the District Office and campuses.
• Prepare and disseminate academic calendars.
• Assist in the preparation of workshops, receptions, meetings, and conferences.

Requirements

• Associate degree or equivalent to four years of college or six years of full-time increasingly responsible secretarial and clerical experience
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees
• Knowledge of modern office procedures, methods and computer applications
• Ability to interpret District Board Policy and laws applicable to instructional procedures
• Ability to communicate clearly and concisely
• Ability to operate a microcomputer and word processing/desktop publishing software
• Ability to establish and maintain cooperative working relationships
• Ability to analyze situations accurately and adopt an effective course of action
• Ability to work independently with minimum direction and under strict deadlines, exercising good judgment
• Ability to plan, organize work, and direct and oversee the work of others, as assigned
• Ability to learn and use an integrated administrative information system

Qualifications

• Associate degree or equivalent to four years of college
• Six years of full-time increasingly responsible secretarial and clerical experience.

Skills

* Required skills