Front Office Coordinator

About This Role

Manage front-of-house operations for a New York-based investment firm specializing in private equity, private debt, and secondary investments. Ensure a seamless experience for guests, clients, and internal staff in a fast-paced, collaborative environment.

Responsibilities

• Greet and assist guests, clients, and vendors with professionalism and warmth
• Manage a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings
• Coordinate catering orders and maintain kitchen and pantry supplies
• Ensure meeting spaces are clean, well-stocked, and prepared for investor visits
• Maintain a polished and organized front desk and reception area
• Support general office operations and administrative tasks
• Handle mail, deliveries, and courier services
• Partner with internal teams to support events and office initiatives

Requirements

• Well-presented, personable, and confident
• Friendly, communicative, and approachable demeanor
• Strong organizational skills and attention to detail
• Ability to work independently and remain composed under pressure
• Reliable, punctual, and professional

Nice to Have

• Prior experience in a receptionist or client-facing role
• Experience in private equity or alternative investments
• Experience managing conference room logistics and guest-facing responsibilities

Benefits