Facilities Specialist

About This Role

This Facilities Specialist role is responsible for supporting all property maintenance and small construction/leasehold improvement projects for the company. The specialist will coordinate vendor activities, manage small scale projects, and assist Project Managers.

Responsibilities

• Receive, assess and take action to coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices
• Manage small scale projects (less than 5K); plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction
• Complete special projects as assigned by management
• Assist PM’s in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved
• Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items

Requirements

• Three to five years prior related experience
• Ability to work on various assignments simultaneously
• Ability to tactfully communicate verbally and in writing with department heads, managers, coworkers and vendors to analyze problems and negotiate resolutions
• Working knowledge of computer office applications, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Adobe Acrobat, MS Project, Excel and Word
• Commitment to internal and external customer service
• High School diploma or GED

Qualifications

• High School diploma or GED required
• 3-5 years prior related experience

Skills

* Required skills